Grading

On this page:

Best Practices

  • As you grade, save frequently!
  • Make periodic backups of your Gradebook by exporting to a spreadsheet (see below).

page top

Grading

Enter grades into the Grader Report

To enter grades:

  1. Click Turn editing on.
  2. Type the grade directly into the edit field.
  3. You can tab between each student's grade in an individual column for quicker grading.
  4. Click Update to save your changes. (You may want to periodically save your work so as not to lose any data.)

For more options, click on the writing hand icon. You will be taken to the Edit grade screen, where you can also enter qualitative feedback. Your students will be able to see any feedback you enter both in the Gradebook and, if applicable, from the Assignment.

Add a column

Too add a new column to the Grades tool:

  1. From the Choose an action drop-down menu, under Categories and Items, choose Simple View.
  2. Click Add grade item.
  3. From the Edit grade item screen, give your new column a name. It is recommended that you give your new column an ID number (can be text), a short, unique identifier used when calculating grades. You can customize the Maximum and Minimum grade, or the range of possible grades (e.g., 0-25 points) and the Grade display type, or whether the grade will be a letter grade, percentage grade, or real grade (points).
  4. Click Save changes.

Calculate grades

To edit your final grade formula:

  1. From the Administration block, click "Grades".
  2. From the "Choose an Action" drop-down menu, under "My Preferences", choose "Grader Report".
  3. From the "Show Calculations" drop-down menu, choose "Yes".
  4. Click "Save changes." You will return to the Grades page.
  5. From the top right of the page, click "Turn editing on".
  6. Under the "Course total" column, click the calculator icon to edit the formula.
  7. In the Calculation field, type in your formula. As in Excel, you should start your formula with an = sign. To reference a column, write the column's Id number between 2 brackets. (Column Id numbers are listed below the Calculation field for quick reference.) In some cases, you may need to assign ID numbers; see instructions below.
  8. Click Save changes. You will be returned to the Grader report page.
  9. To approve your changes, click Update.
Assign Id Numbers (Name your columns)

In order to create a formula in the Moodle Gradebook, you will need to assign Id numbers to each column you wish to use in your formula. In other words, give each column a short, unique name recognizable to you. The Id number does not have to be a number. You can choose any name you like.

  1. If an activity already has an Id number, under Id numbers, the Id number will appear in two brackets next to the column name. (Example: Hamlet Essay: [[hamlet]])
  2. If an activity does not have an Id number, under Id numbers, there will be an editable field next to the column name. Type your Id number into the field and click Add id numbers. You will now be able to use that column in your Gradebook formulas.

For a complete list of Moodle's calculation functions, visit their help page.

Grade assignments from the assignment tool:

You can grade Assignments directly in the Gradebook, but more likely you will want to grade Assignments directly from the Assignment tool. To do this:

  1. Go to the Assignment you want to grade.
  2. Click on the View submitted assignments link.
  3. At the bottom right of the page, next to Submissions shown per page, set the number of students you would like to see on one screen. Next to Allow quick grading, check the checkbox. Click Save preferences.
    Quick Grading
  4. Next to Send notification emails, check or uncheck the checkbox to have Moodle email your students when you give them a grade. Your preference will be applied to all assignments in all your courses.
  5. From the Last modified (Student) column, click on a student's submission to view or download it.
  6. To enter a grade, under the Grade column, from the drop-down menu, choose a grade.
  7. If desired, under the Comment column, in the edit field, enter qualitative feedback.
  8. It is recommended that you periodically click Save all my feedback in order to save your work. Grades and comments will not be saved until you click this button.
    Grading Assignments

page top

Hide Grades from Students

Students can see their grades unless you hide them. You can hide Gradebook columns from students. Hidden columns will still be visible to you. To do this:

  1. From the Choose an action drop-down menu, under Categories and items, choose Simple View.
  2. In the row of the column you would like to hide, in the Actions column, click the eye icon. The column name will now be greyed out. (You can click the eye icon later to reveal the column.)
    Categories
  3. To set Moodle to automatically reveal a hidden column after a certain date, in the row of the column you would like to hide, in the Actions column, click the writing hand icon to edit the column.
  4. Click Show Advanced.
  5. Next to Hidden until, uncheck the Disable checkbox.
  6. From the Hidden until drop-down menus, select the date and time you would like the column to be revealed to students.
  7. Click Save changes.

You can double-check what students see by switching your role to student. To do this, go to your course homepage. From the Switch role to... drop-down menu, choose Student. Now when you click on the Grades link, you will see only what a student sees.


page top

Manage Grades

Sorting

To sort the Gradebook by a particular column, next to the column's name, click on the double icon. You can sort by ascending or descending order.

Highlighting

You can highlight the row of a particular student to make it easier to see all that student's grades, or you can highlight an entire column. To do so, click on the empty space around a student's name or a column's title. Click again to remove the highlight.

sorting arrow

Color coding passing and failing grades

To mark in green all passing grades and in red all failing grades:

  1. From the Grades screen, click Turn editing on.
  2. Under the column you would like to customize, in the Controls row, click the writing hand icon.
  3. Click Show Advanced.
  4. Next to Grade to pass, type in the minimum passing grade. (Will not affect grade calculations.)
  5. Click Save changes.
  6. Click Turn editing off. Passing grades will now appear in green. Failing grades will now appear in red.

page top

Customize the Gradebook

Show Ranges

You can add a row showing the grade range for each column. For instance, if students can earn up to 10 points on a quiz, the grade range row will read 1-10.

  1. From the Choose an action drop-down menu, under My Preferences, choose Grader report.
  2. Next to Show changes, from the drop-down menu, choose Yes.
  3. Click Save changes.
grade ranges

Change Column Order

  1. From the Choose an action drop-down menu, under Categories and items, choose Simple View. The grade columns will be listed in rows.
  2. In the row of the column you would like to move, in the Actions column, click the double arrow.
    Move Column Step 1
  3. Click the space to where you would like to move the column.
    Move Column Step 2
  4. Click Save changes.

Categories

To facilitate the organization of your Gradebook, you can group columns into categories. Categories (e.g., "homework", "classwork", "assignments", "Unit 1", etc.) allow you to visually group related columns and see a student's average score in each category.

Categories

To create a category:

  1. From the Choose an action drop-down menu, under Categories and items, choose Simple view.
  2. Click Add category.
  3. Enter a Category name and edit other details as necessary. Click Save changes.

To add a column to a category:

  1. From the Choose an action drop-down menu, under Categories and items, choose Simple view.
  2. In the row of the column you would like to move, in the Actions column, click the double arrow.
    Move Column Step 1
  3. Click the space under the category to which you would like to add the column.
  4. Click Save changes.

page top

Backup Your Gradebook

It is strongly recommended that you backup your Moodle Gradebook periodically to guard against lost work. To backup your Gradebook to an Excel file stored on your computer:

  1. From the Choose an action drop-down menu, under Export, choose Excel spreadsheet.
  2. Next to Include feedback in export, check the checkbox.
  3. Change the default settings as desired.
  4. Click Submit. You will be shown a preview.
  5. If you are satisfied with the preview, click Download and save the file to your computer.

page top

More Help

Contact the GSLIS Tech Lab
Palace Rd. Building P213
617-521-2803
gsliselearning@simmons.edu

Moodle Gradebook Help Pages