Hosting Large Files

If you plan to incorporate large files (generally audio or video files) into your Moodle course, consider hosting them elsewhere and linking to them in Moodle rather than uploading them to Moodle directly. Hosting large files with cloud services designed to support them helps keep Moodle light and fast! It also means that when you copy a course from one semester to another, you copy just the link to the file, not the file itself.

On this page:

PowerPoint files

Instead of posting a PowerPoint presentation to Moodle, consider first converting it to PDF. (This linked guide is applicable to PowerPoint as well as Word.) PDF files are generally much smaller in size and significantly faster for your students to open.

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Link from your Simmons webspace

You can post files to your Simmons webspace and link to them in Moodle.

Please note that all files posted to your Simmons webspace will be publicly accessible.

  1. Use an FTP client to upload your files to your Simmons webspace.
  2. Copy the file's exact, full URL. It will look something like:
    http://web.simmons.edu/~your_simmons_username/name_of_file.extension
  3. Go to the Moodle website and follow the instructions for linking to an external website. That's it! Your students can now easily access your file.
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Link from your Dropbox account

Dropbox is a cloud-based file storage service and a great way to access your files from different computers. Dropbox comes free with 2GB of storage.

To host an audio, video, or other large file in Dropbox and link to it in Moodle:

  1. Go to the Dropbox website: http://www.dropbox.com. Log in with your account or create a new one.
  2. Click on the Public folder (provided by default).
  3. Click Upload.
  4. Click Choose files. Navigate to the file on your computer and upload the file.
  5. Click Start upload. Your file will upload. (This may take a few moments, particularly if the file is very large.)
  6. Hover your mouse over the file. Click on the down arrow that appears to the right of the file.
  7. Click Copy public link.
  8. Click Copy to clipboard.
  9. In a new browser tab, go to the Moodle website and follow the instructions for linking to an external website. That's it! Your students can now easily access your file.
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Embed YouTube Videos

If you would like to share short videos that you have created, host the videos in YouTube and embed them into a Moodle webpage. To do this:

  1. Go to the YouTube website http://www.youtube.com and create an account.
  2. Upload your videos to YouTube. Note that your videos must be under 15 minutes and 2GB per file. YouTube supports many file formats, including MPEG4, MOV, AVI, WMV, and FLV. For more help, visit http://www.google.com/support/youtube.
  3. Once your file has been uploaded, copy the embed code and add to Moodle.
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Link from Google Docs

You can upload audio, video, and other files to your Google Docs account and then link to them in Moodle.

You can store up to 1GB in Google Docs (in addition to materials in Google Docs format) for free.

  1. Upload your file to Google Docs. Make sure that you do not convert the file to the Google Doc format unless appropriate.
    http://docs.google.com
  2. From the Share menu, change the sharing settings so that anyone with the link can view the file.
  3. From the Share menu, copy the link to the file.
  4. In a new browser tab, go to the Moodle website and follow the instructions for linking to an external website. That's it! Your students can now easily access your file.

For detailed instructions and help, visit the Google Docs support pages.

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