Meeting Minutes 2008-09

April 29, 2009

Location: L008
Time: 5:35p.m. to 5:55 p.m.
Attendees: SCoSAA officers; twenty-two other attendees.
Recorded by: Abraham Miller

Call to Order

Thank You to Outgoing Officers

Officer Elections

  • Co-chair candidates introduced; pick two
    Candidates: Jessica Pettit, Marti Verso, Marta Crilly
  • ARMA liaisons introduced; pick one
    Candidates: Zachary Yontz, David Scherer, Kate Boylan, Laura Cass
  • Webmaster candidates introduced; pick one
    Candidates: Chris Schrepel, Kevin French
  • Christina Thompson moved from ARMA liaison to secretary
  • Shannon Struble remained as treasurer
  • Outgoing chairs to meet with new officers at the end of the term

Year in Review

  • Archives Career Panel (including podcast at GSLIScast)
  • Boston Athenaeum Tour
  • Mount Auburn Cemetery Tour
  • Project Save Archives Talk
  • NEA Archives Job Shadow Program
  • An Evening with Mark Green (including podcast at GSLIScast
  • WGBH Tour

Oppotunities for Coming Year

  • Suggested conducting evening tours when possible
  • Mount Auburn Cemetery by night
  • Additional Massachusetts Historical Society tours
  • John F. Kennedy Library tours
  • Panel on Acquisitions and Appraisal
  • Panel on Social Justice and Ethics in Archives
  • Push to get GSLIS students more involved with NEA

 

February 25, 2009

Location: Faculty Dining Room
Time: 5:35p.m. to 5:50 p.m.
Attendees: SCoSAA officers; Kathryn Hammond Baker, NEA President, two NEA Members-at-large, fourteen other attendees.
Recorded by: Abraham Miller

Welcome

Announcements

  • Job Shadow Program
    • Register through the SCoSAA website via survey monkey
    • March 2 deadline for students, February 28 deadline for hosts
    • Schedule visit with host institution by the end of the term
    • Laura Pike and Melissa Gonzales preparing poster on Job Shadow Program to present at SAA Conference
  • NEA Spring Conference March 27-28, 2009
    • On the Researcher, Archivist relationship
    • Gretchen Holbrook Gerzina keynote
    • At Harvard's Schlesinger Library
    • $25 for Students
  • Tom Hyry, SAA Council, at NEA
    • Holding a meet and greet before the NEA Conference
    • March 27, 2009 at 4:00 p.m. at Grendel's Den in Cambridge
  • Mark Greene video conference
    • Tentative date on April 8, 2009
    • Revised tentative date on April 15, 2009 at 6:00 p.m.

Field Trips and Events

  • WGBH visit on Tuesday, March 31, 2009
    • Tour the PBS Studios, archives
    • View how WGBH presents and preserves digital material using open source software
  • SLA visit to the JFK Library on March 4, 2009
  • Women and Archives Conference, March 6-7, 2009 at Brown University
  • Digital Commonwealth Conference at the College of the Holy Cross in Worcester on March 31, 2009.

New England Archivist at SCoSAA

  • NEA
    • Mission to promote and advance the Archives and Records Management Profession
    • Activities
      • Two Meetings each year in the spring and in the fall
      • Outreach opportunities
    • Volunteer Opportunities
  • Benefits to Students
    • Half Price Meeting Fees – benefit of networking opportunities
    • Proposed Half Price membership fees
    • Scholarships
      • Richard W. Hale Jr. Professional Development Award
      • Richard L. Haas Memorial Award for records management and archives
  • How to get involved
    • NEA Meetings
    • Workshops

December 02, 2008

Location: Special Functions Room (MCB)
Time: 5:40 p.m. to 5:55 p.m.
Attendees: SCoSAA officers; twenty-one other attendees
Recorded by: Abraham Miller

  1. Welcome
  2. Announcements
  3. ARMA Reports
    • Last e-discovery meeting recreated trial with an actual judge
    • December 11, 2008 lunch meeting on data destruction
  4. NEA / SCoSAA Job Shadow Program
    • Program seeks to pair students with current professionals
    • Eight professionals / institutions will host, with some including:
      • Tufts Digital Collections
      • Jewish Women's Archive
      • American Textile History Museum
    • Visits can last a whole day or a half day
    • Goal of the visit is to experience the profession outside "the bubble" of Simmons College, with a chance to network and "pick the brain" of another professional.
    • NEA is excited about the program and would continue the pilot if successful
    • SCoSAA intends to pair students and hosts by end of February, 2009
  5. NEA Membership
    • Few GSLIS archives students are NEA members
    • Cost is $30, with a potential $15 reimbursement through the LISSA professional development program
    • NEA wants to reach out to more archives students
    • Key is to gain publicity for SCoSAA and the NEA to show how students can benefit
  6. Potential Events for Next Semester; Brainstorming
    • JFK Library
    • Boston Public Library Open Archives Initiative
    • Mount Auburn Cemetery Archives
    • Museum of Fine Arts and Isabella Stewart Gardner Museum with Panopticon
    • Mark Greene, SAA president emeritus, video conference
  7. Upcoming Events and Field Trips
    • Panopticon Ethics Panel

October 22, 2008

Location: GSLIS Student Lounge (P212)
Time: 5:30 p.m. to 5:55 p.m.
Attendees: SCoSAA officers; twenty other attendees
Recorded by: Abraham Miller

  1. Welcome
    • Melissa Gonzales and Stephanie Call introduced the new officers
  2. Announcements
    • ARMA Update
      • Membership is $20 at the student rate
      • Monthly meetings are $20 per meeting, with the first meeting for a student being free
      • ARMA and Sedona holding workshops through out the fall at Simmons
    • LIS442 (Establishing Archives) can replace LIS404 (Principles of Management) starting in Spring, 2009
    • An additional section of LIS404 will be held on Saturdays in Spring, 2009
  3. Archives Career Panel
    • Will be held Tuesday, October 28, 2008, from 6:00 p.m. to 7:30 p.m.
    • RSVP is required by October 24, 2008
    • Panelists include:
      • Nora Murphy, Reference Archivist at MIT
      • Megan Sniffin-Marinoff, University Archivist at Harvard
      • India Spartz, Senior Archivist at the Peabody Museum
      • Brenda Lawson, Director of Collections Services at the Massachusetts Historical Society
      • Donna Webber, Archivist for the Simmons Archives
    • New England Archivists and Careers Resources will have tables with information available
    • Time will be allotted to ask questions and students can submit questions beforehand to SCoSAA
    • Will be posted as a podcast afterwards
  4. Volunteer Opportunities
    • Beaver Country Day School in Chestnut Hill
      • Kate Boylan, who works in the Development Office of the Beaver Country Day School and who is also a GSLIS student, wants to make the school archives more accessible for faculty and staff
      • Archival material was moved from a moldy basement to the library
        • material in the collection includes photographs and ephemera
        • dates back to when the school was founded in 1920
      • Seeking two to three people to help update finding aids, conduct an inventory and other work
      • Contact either SCoSAA or Kate Boylan at the school (bcdschool.org) for more information
    • Boston Youth Symphony Orchestras
      • Organization is celebrating its 50th Anniversary
      • Need two volunteers to set up the archives, where material is totally unprocessed
  5. SCoSAA Website and Presentation
    • Goal for the new website is to increase accessibility to important resources for archives students
    • Tim Gladson and the Web Committee presented two versions of the website, one vertically aligned and one horizontally aligned
    • All members were invited to critique the website before going live
    • Tim Gladson is working with Jeannette Bastian to post syllabi for archives courses
  6. Upcoming Events & Field Trips
    • Boston Athenæum
      • Tim Gladson will work with his supervisor to setup a tour, including the conservation labs
      • Date is uncertain, but will be in the afternoon, after 3:00 p.m.
    • John F. Kennedy Presidential Library and Museum tour will most likely be the week of November 17, 2008.
    • Mount Auburn Cemetery tour on November 6, 2008
      • Tour will be with Brian Sullivan
      • Possible brown bag luncheon
      • Possible ride to the cemetery for the first six people to contact SCoSAA regarding the trip
    • Project Save on December 2, 2008
      • Project Save is an archive devoted to promoting Armenian History through photographs
      • Archivist will lead a discussion on how to read photographs

September 17, 2008

Location: GSLIS Student Lounge (P212)
Time: 5:30 p.m. to 6:15 p.m.
Attendees: Stephanie Call, Melissa Gonzales, roughly thirty others
Recorded by: Shannon Struble

  1. Welcome
    • Melissa Gonzales and Stephanie Call introduce the new students to what the SCoSAA is.
  2. Announcements
    • Simmons is hosting the New England Archvists Fall meeting on November 14 and 15
      • Theme is "For All Time (And in All Media?)"
      • Cost is $30 for students, $15 reimbursement possible through LISSA professional development reimbursement program
      • Six to Ten volunteers are needed to assist
  3. Student Internship Evaluations
    • SCoSAA seeks to institute a program that shares internship evaluations with other archives students
  4. Call for Officers
    • Positions Available: Secretary, Webmaster, Treasurer, ARMA Liasons
    • Abraham Miller volunteered for Secretary, Tim Gladson for Webmaster, Shannon Struble for Treasurer, and Nadia Dixson and Christina Thompson for ARMA Liasons.
    • As no challenges occur, new officers are accepted and are installed.
  5. Volunteer Opportunities
    • Boston Youth Symphony Orchestras is setting up an archives, where collections need to be processed, with finding aid created.
    • Fessenden School is celebrating its centenary and seeks help establishing the school archives
  6. Field Trip Discussion
    • Call for field trip suggestions.
  7. Brainstorming Session