Meeting Minutes 2009-10

June 23, 2009

Present: Marta Crilly, Marti Verson, Kevin French, Shannon Struble, and Christina Thompson

  1. Introductions
  2. Goals for this year
    1. Evaluations put online for archive classes; Kevin is already working on this
    2. More class syllabi online; Marta and Marti will speak to Bastian about this
    3. More panel discussions
      1. disaster recovery; to be discussed further with Cloonan & Bastian
      2. ethics; to be discussed further with Bastian & Whorley
      3. possibly co-sponsor these events with Panopticon, SLA, etc.
    4. Field trips
      1. plan to have interested individuals arrange field trips--less SCoSAA hands-on work
      2. Marta suggested visiting Mass Historical
      3. more evening tours
    5. NEA
      1. NEA will take over job shadow program
      2. Laura Cass is the NEA student liaison; she will be a good resource for better cooperation between SCoSAA and NEA
      3. plan for NEA to come to a meeting at the beginning of the year
  3. Schedules
    1. Meetings have tentatively been set for Thursday at 6pm
  4. Web
    1. Looked at website markup; goal is to keep site simple for future webmasters
    2. Suggested adding some sort of events/calendar page and link on main GSLIS website
    3. Approved design
  5. Advising Day
    1. July 7th and 8th
    2. Need people to sit at info table (see email for further info/sign up)
  6. Budget
    1. Requested $1315.00
    2. In 2008-09 school year SCoSAA spent all $1000 of the budget
      1. spent approx. $75/mtg on food (food ordered through Aramark was automatically deducted from school account

September 17, 2009

  1. Introductions
    1. Marti and Marta introduced themselves
  2. Announcements
    1. Marta mentioned the list serve and asked everyone to sign up
    2. Field Trips
      1. Marta mentioned signing up for field trips to the Massachusetts Historical Society; most 438 classes will attend MHS, but for those who do not, this would be an option; a sign up sheet was sent around
      2. Marta mentioned a future trip to the JFK Library; future dates will be announced through the list serve
    3. Service opportunities
      1. Kate mentioned signing up to help at the Beaver Day School; people are needed to help organize; a sign up sheet was sent around
    4. NEA
      1. Laura discussed NEA and attending the NEA conference November 6-7, 2009; session reporters are still needed for the conference--contact Laura Cass for more information
      2. Marta announced Richard Cox will be the keynote speaker and the event will be held at UMass Boston
      3. NEA Outreach committee is looking for a student to join the committee, for those who are interested in participating contact Marta or Marti
    5. Disaster Panel
      1. Marti announced that a panel will be held in November 5, 2009 at 7pm to discuss disaster recovery; the panel will include a number of guest speakers from the greater Boston area; more information will be sent closer to the time; Marti encouraged students to send questions to the SCoSAA email
    6. Obsolete Media
      1. Christina and Tim discussed the obsolete media project
  3. Future meetings
    1. A representative from NEA will be at the next meeting to discuss future involvement
    2. Contact
      1. Marti discussed ways to contact SCoSAA for future questions and sources of information
  4. Introductions
    1. Each officer introduced themselves (excluding Kevin and Shannon, who Marti introduced)
    2. Kathryn, the student/faculty representative also introduced herself
  5. Questions
    1. Marti opened up the remainder of the time for questions

February 1 2010

  1. JFK Library
    1. We will be visiting the JFK Library on Thursday, November 12th at 2pm. A sign up sheet was passed around.
  2. Advising Day, October 28th, 12-2pm
    1. We are looking for volunteers to sit at tables and discuss the archives program and SCoSAA with incoming students. Any student who is interested in volunteering should contact Marta or Marti.
  3. Dr. Saad Eskander, October 22nd, 7pm
    1. Dr. Eskander will discuss his experiences as the National Library Director of Iraq.
  4. Disaster Panel, November 5th, 7pm
    1. We will be hosting a panel on disaster recovery featuring local experts who have worked on significant disaster recovery efforts.
  5. Obsolete Media Collection
    1. While we have had a good initial response, we are still looking for examples of obsolete media to add the collection. For more information about the project please see the SCoSAA website.
  6. NEA
    1. Krystal from the New England Archivists discussed opportunities for students to meet archival professionals in the field and get involved with NEA through the various committees. She also mentioned the NEA Fall meeting which will be held at UMass Boston on November 6-7.

October 15 2009

  1. Introductions
    1. Officers
  2. Job and Career Panel
    1. February 25th in the Kotzen Center, 7pm
    2. Archivists in the field discussing how to get jobs and important in the know information about the profession
  3. Ethics Panel
    1. March 25th in the Kotzen Center, 7pm
    2. Discussing issues relevant to privacy and ethics
  4. Internship Coffee Chat
    1. February 2nd in Java City
    2. For people are interested in finding out more about internship experiences
  5. Social Chair
    1. Colleen and Stacy are current nominees for position
    2. Survey will be opened on survey monkey this week for voting
  6. Job Shadow
    1. NEA to possibly help with Job Shadow program
    2. Co-chairs opened it up for discussion about the ethical implications of SCoSAA Co-Chairs matching internship sites
    3. More info will be sent out in March about the program
  7. NEA Conference
    1. Held at UMass Amherst, March 19-20
    2. SCoSAA is planning to attend
    3. A link will be posted on the SCoSAA website about rideshare options
  8. SAA Annual mtg
    1. To be held in Washington, D.C. in August
    2. See archivists.org for more info
  9. Officer Elections
    1. Elections to be held at the end of the semester
  10. Faculty Introductions
    1. Jeanette Bastian
      1. Director of Archives Program
      2. Mentioned possible new course ideas; if people feel there are gaps in the program, they should contact an archives professor for input on course offerings
    2. Ross Harvey
      1. Visiting Professor, staying longer
      2. Digital stewardship is a new class
    3. Martha Mahard
      1. Specializes in photographic archives
      2. Introducing new course on concepts in cultural heritage information found in libraries, archives, and museums; will be offered in Fall 2010
    4. Tywanna Whorley
      1. Teaches archive foundational courses and intellectual freedom; spent 2 years working at BU processing MLK collections
    5. Kathy Wisser
      1. Teaches descriptive standards; chair of a working group on new archival standards focusing on creators
      2. Students interested in archival standards and greater involvement in SAA should contact Prof. Wisser
      3. Emphasized the benefits of being involved in professional organizations