To fulfill its mission to meet the cultural and intellectual needs of Greenfield citizens, the Greenfield Public Library allows use of dedicated exhibition spaces, by individuals and groups, for civic, educational, cultural, and philanthropic purposes. The volunteer Art Committee of the Greenfield Public Library meets regularly to select community exhibitions it deems to be of interest to the community, and to coordinate the exhibits.

To fulfill its mission to meet the cultural and intellectual needs of Greenfield citizens, the Greenfield Public Library allows use of dedicated exhibition spaces, by individuals and groups, for civic, educational, cultural, and philanthropic purposes. The volunteer Art Committee of the Greenfield Public Library meets regularly to select community exhibitions it deems to be of interest to the community, and to coordinate the exhibits.

Space

Exhibit space is located on the first floor of the library. Exhibit space will be granted, as space allows, on an equitable basis to qualified individuals or groups, regardless of their beliefs or affiliations, provided the content of the display is within the broad standards of community acceptability. While a preference is given to artists residing in Franklin County, all artists are encouraged to apply.

Hanging Displays

Works must be prepared to hang on a cable hanging system. Framed pieces must have D-rings or screw eyes. Artwork that is not intended to be framed must include a hanging solution with the application. No clip frames.

Artists are responsible for hanging their work and for creating labels for their art, if desired. Placement of labels, as well as other informational items, must be pre-approved by the art committee. Labels must be attached using only Scotch Removable Double-sided Mounting Squares. It is suggested that the artist survey the space prior to exhibiting if the number of pieces to display is in question.

Application Process

Applicants must submit their request including the following information:

• Artist Statement/cover letter (300 words maximum)
• Resume and/r artist bio
• Artwork images
  • JPEGs OR
  • Photographs printed on 8 ½ x 11 paper, image size no smaller than 5 x 7 and only two images per page
  • f the images shared are not the actual artwork that will be exhibited but are examples of the work intended to produce, final exhibition pieces must be presented to the art committee at least two months prior to the exhibition installation date.
• Corresponding list of artwork with medium and dimensions
• Website/social media for artwork (if applicable)
• Proposed hang of the artwork if unframed

Application Deadline

Applications are accepted each year during the month of December and are reviewed in January for exhibitions during the calendar year. All applicants will be notified of the status of their application during the month of January. When cancellations occur, an existing applicant will be chosen to fill the spot.

Applications are available online or at the Library's Circulation Desk.

Selection

The Art Committee will exercise judgment as to current usefulness or interest. Exhibitors should be aware that the library is a public space where all people are welcome. Exhibits should be suitable for viewing by all ages. The Art Committee reserves the right to refuse or remove any material judged unsuitable, or to rescind an exhibit in violation of this policy. Acceptability of a display is at the discretion of the Art Committee in collaboration with the Board of Library Trustees.

Installation/Dismantling

Exhibitors will set up and remove their own exhibits at a mutually scheduled time, however, a member of the volunteer Art Committee will be available for guidance during the installation process. Installation must be completed during regular Library hours. Library staff are not available to assist the exhibitor. Artworks should be framed with wire for hanging, in stable condition and should not require extraordinary procedures or equipment for maintenance or display. No additional hooks, nails, or other fasteners can be attached to the walls of the Library, and nothing may be glued, taped or fastened directly to the walls or building. It is the responsibility of the artist(s) to label their artwork. A final review by the volunteer Art Committee will occur the day of the installation to review the appropriateness of the artwork. Any work deemed incompatible with the policy will be removed.

Open Reception

Exhibitors may reserve the Library's meeting room space for a reception. Use of the Meeting Room requires a separate application and is subject to the guidelines outlined in the Library's Meeting Room Policy. Invitations are the exhibitor's responsibility.

Disclaimers

Presentation of an exhibit does not imply an endorsement of the opinions or viewpoints of the exhibitor by the Greenfield Public Library Staff or Board of Trustees or the City of Greenfield. The Library reserves the right to refuse to exhibit and display materials it deems unsuitable, or those materials that do not support its mission. Neither the Library Board of Trustees nor the City of Greenfield will be held responsible for any damage, loss, disappearance or theft of any artwork, exhibit item or other part of an exhibit. The Library does not insure any exhibits and all work is displayed at the exhibitor's risk. A Release form must be signed by the exhibitor prior to installation of the exhibition.

Approved by the Board of Library Trustees 6/11/2024.

To be reviewed yearly, or as needed.

Greenfield Public Library is a resource available to all. The library maintains a safe and healthy atmosphere in which patrons and staff can be free from harassment, intimidation, and threats to their safety and well-being. In order to protect all library users' right of access to library facilities, to ensure the safety of users and staff, and to protect library resources and facilities from damage, the library governing authority, in this case the Board of Trustees, may impose reasonable restrictions on the time, place, or manner of library access.

Patrons and staff are expected to follow the code of behavior. Failure to adhere to this policy may result in the limitation of library privileges by the library director or designees.

• Patrons and staff will treat everyone with respect.
• Food Policy
  • Covered beverages are allowed throughout the building
  • Neat food consumption is allowed in the Periodicals Lounge or on the second floor balcony (except during scheduled events where written permission to do so has been obtained in advance from the library Director).
  • Due to the fragile nature of the materials, no food and/or beverages are allowed in the Local History Room.
  • Donated food may not be left in the library.
• In line with City policies, the building and grounds are tobacco-, smoke-, alcohol-, and drug-free. The use of alcohol, drugs, cigarettes/loose tobacco, or vape devices is prohibited.
• Disruptive behavior is not permitted. The library staff determines what conduct constitutes disruptive behavior.
• Children under the age of 10 must be accompanied and supervised at all times by a parent or caregiver. Librarians, staff and volunteers are not responsible for children who are unattended. See Children's Room Policy.
• Canvassing, selling, soliciting or distributing materials is prohibited except when written permission to do so has been obtained in advance from the library director with the exception of election-related signature gathering which is permissible on the grounds as long as it does not interfere with accessing the building.
• Blocking of entrances, exits, or aisles is not permitted.
• Only service animals are permitted inside the library. No animals may be left tethered or unattended for extended periods of time.
• Use of skateboards, rollerblades, roller-skates, or scooters is not allowed in the Library, or on Library premises. Scooters and bicycles, including electric ones, are not allowed in the building and must be left outside; bicycle racks are available for this purpose and locks are encouraged. The City of Greenfield is not responsible for the loss of personal property.
• Restroom sinks shall not be used for washing clothes or bathing.
  • all bags and other articles are subject to inspection by security and other authorized personnel.
  • the library reserves the right to limit the size and number of items brought into the building
• Library materials must be checked out before removing them from the building.
• Destruction or defacement of the library building, property, or library materials is punishable by law.
• Dangerous weapons are not allowed on library property.
• Climbing on any exterior part of the building (railings, retaining walls, fences, etc.) is prohibited. The City is not liable for injuries caused as a result of any of those actions.

Unattended Items in the Library

The Greenfield Public Library is not responsible for the security of items brought into any library facility. Items that are not in any perso's visible possession shall be considered unattended and subject to the procedures outlined herein.

Perishable items, such as personal care items, food, tobacco, etc., will be disposed of immediately.

Personal items of value such as phones, wallets, purses, credit cards, licenses, keys etc., that are found inside or outside the library shall be placed in a secure staff office. Items unclaimed shall be searched for information that identifies the owner and an attempt shall be made to contact the owner. Personal items with no information to identify the owner, that remain unclaimed, or in which the owner was contacted but does not respond, shall be disposed of after 48 hours.

Money shall be placed in an envelope and kept in a secure office. Those wishing to claim found money must provide sufficient proof of ownership. Money that is not claimed within 30 days shall be considered library property.

Items such as coats, jackets, and other outerwear shall be placed in the library lost and found. Unclaimed items shall be disposed of after 14 days.

Official documents left in library copy machines and scanners shall be kept at the information services desk for 1 week. An attempt shall be made to contact the owner if identification of the document allows. Unclaimed documents shall be shredded.

Backpacks, packages, and other items that do not fall under the category of valuable personal with no information to identify the owner, that remain unclaimed, or in which the owner was contacted but does not respond, shall be disposed of after 48 hours.

When unattended items are discovered by library staff a notice of removal of personal items will be placed at the location where items were left unattended, stating the following:

Unattended personal items were found at this table by library staff. Please be aware that the City of Greenfield is not responsible for lost or unattended property. Items left unattended will be collected and placed in the library's lost and found on the main floor. If not claimed within 48 hours, these items will be disposed of.

Unattended food and drinks will be discarded immediately.

The following activities constitute unacceptable use:

• Using library workstations for any illegal or criminal purpose that violates local, state, or federal laws (including, but not limited to, committing fraud; hacking; or engaging in communications which are libelous or slanderous);
• Viewing pornography;
• Deliberately displaying obscene images

To allow for uninterrupted public service, Library telephones are for staff use only.

Approved by the Board of Library Trustees 02/11/2025.

To be reviewed yearly, or as needed.

Purpose

As a resource for local information and community activities and events, The Greenfield Public Library provides bulletin board space for posting of fliers as well as public service notices of educational, cultural or community interest.

Policy

The community bulletin board may be used for the following types of information:

• Postings of forthcoming educational, social, civic, charitable, cultural or recreational activities.
• Postings by nonprofit organizations, groups or agencies providing services to citizens.
• Posting announcing community services and volunteer opportunities.
• Nonpartisan election information, such as provided by the League of Women Voters.
• Postings by any federal, state or local government agency providing services to citizens.
• Legal notices from the City of Greenfield.
• Election information provided by the Secretary of State or local town clerk's office.

Bulletin boards MAY NOT be used for the following types of information:

• Commercial notices, solicitations, business cards, job postings and retail advertising.
• Personal notices of items for sale.
• Personal solicitations for fundraisers (ie. Walkathons, road races, etc.)
• Materials that support or oppose any political candidate or ballot measure.
• Materials that support or oppose a specific religious conviction.
• Petitions will not be posted, distributed, or placed within the Library.

Posting Guidelines

• Individuals are invited to post notices without prior approval, as long as they meet the criteria of acceptable information (see above); however, the Library reserves the right to remove materials judged to be inconsistent with this policy.
• Due to limited space, the Library reserves the right to prioritize the items that are posted based on community interest and timeliness of the event. Postings larger than 8 ½ X 11" may be not accepted.
• Postings without a specific date will be removed after 30 days or as space is needed.
• When space is needed, events and information specifically concerning Greenfield will take priority.
• Once notices are removed they are discarded and cannot be saved for future pickup.
• All areas of the Library aside from the community bulletin board are reserved for distribution of Library material only.
• No notices may be displayed or posted on the outside of the Library building.
• Postings of materials does not imply Library endorsement or consent, nor will the Library accept responsibility for the accuracy of the statements made in such materials.

Approved by the Board of Library Trustees 12/15/2023.

To be reviewed yearly, or as needed.

The staff of the Children's Room at the Greenfield Public Library strives to create a safe, respectful, warm, inviting and fun environment for children from birth to age 12.

The safety and well-being of children at the library is of serious concern. For the protection and well-being of children, the Trustees have implemented the following rules to help all enjoy their time at the library.

Library Cards:

A child of any age may receive a library card, however, for children under the age of 13, a parent or guardian must be present to provide a signature, proof of address and emergency contact information. Additionally, guardians may be asked to show guardianship papers.

General Use:

• The Children's Room is for use by children from birth to age 12.
• Children under the age of eight must have a parent/caregiver in immediate vicinity of (and in visual contact with) the child. During a program held in the craft room, we ask that the parent/caregiver remain within the Children's Room, unless their child requires assistance with the activity.
• Children eight to 10 may be in the Children's Room unaccompanied as long as their parent/caregiver is within the library building and has checked in with the Children's librarian. A Parent/caregiver should indicate to their child where they will be within the library building and communicate a plan to reconvene. In case of emergency or disruptive behavior, the library staff will contact the parent/caregiver via the library intercom.
• Children 10 to 12 may come to the library unaccompanied by a parent/caregiver. They will be required to check in with the Children's librarian. If problems arise, they may be asked to leave and/or the parent/caregiver may be contacted.
• A caregiver over the age of 12 may accompany a younger child.
• Adults not accompanying a minor are only invited to access the Children's Room to borrow materials or ask for help in locating resources.

Patron Privacy:

• Patrons' privacy, including that of minors, prohibits library staff from providing information to patrons calling the library regarding the whereabouts of a child or passing messages to children.
• A parent/caregiver is welcome to photograph/video only their own child while participating in programs or enjoying the Children's Room.

Material Selection

The library is not responsible for a minor's selection of library materials

Behavior in the Children's Room and Library:

• Children, and their parents/caregivers, are required to respect library property and to act in a manner appropriate to the use and function of the library and its resources.
• A parent/caregiver is responsible for their child's behavior at all times, even when they are not present. Parents will be contacted if an issue arises with the behavior of their unaccompanied child.
• A child aged 10-12 (that are allowed unaccompanied) may be asked by the staff in charge to leave the library as a result of unacceptable behavior. If this occurs twice, the child and their caregiver will need to make an appointment with the Director before being allowed to come back to the children's room.

Computer/Techonolgy Use:

• Children under age six who wish to use a computer must be supervised by an adult at all times.
• It is the responsibility of a parent/caregiver to ensure appropriate use of the computer equipment by young children.
• Failure to comply with policies, procedures and staff direction regarding computer use may result in the loss of computer privileges.

Food

Unless offered as part of a library program, food is not permitted in the Children's room. Securely covered drinks are permitted in the Children's Room.

Unattended Children in the Library:

• Children and their parents/caregiver should be aware of the closing times of the library.
• Library staff and volunteers are not responsible for children who are left unattended.
• If a child has been left at the library without a ride or assistance home at closing time, every attempt will be made to contact a parent/caregiver by telephone.
• Staff are not permitted to remain after hours with an unattended child nor give him/her/they a ride home or to any other location.
• If a parent/caregiver of a child aged 10 and under cannot be reached, the Greenfield Police will be called to escort the child home or to keep the child until a parent/caregiver can be reached. A staff member will remain with the child until the police have arrived.

Unexpected Closings (emergencies or inclement weather):

• When the library needs to close unexpectedly due to an emergency or inclement weather, the Children's room will close and unaccompanied children will need to exit the library building.
• If the public schools close early due to inclement weather, or if such a closing seems likely, parents/caregivers are asked to instruct their unaccompanied child not to visit the library, as the library may also need to close early.

Approved by the Board of Library Trustees 12/16/2024.

To be reviewed yearly, or as needed.

The Board of Trustees of the Greenfield Public Library endorses the American Library Association's Library Bill of Rights and the Freedom to Read Statement as in existence on the day this policy is adopted.

Collection Development Statement

The Greenfield Public Library will provide, without bias, free access to library materials in a variety of formats, equally serving people of all ages, incomes, ethnicities, genders, or physical abilities while responding to our community's varied interests. The library will develop and maintain a collection of quality materials designed to meet the informational, educational, and recreational needs of the community. Collection development decisions will be limited only by the constraints of physical space and financial resources.

All materials will be freely and easily accessible to the public. Users are free to select or reject for themselves, or children in their care, any item in the collection. A singular obligation of a public library is to reflect within its collection differing points of view and a diversity of opinion and experience. Some materials may be offensive to individuals or groups because of individual perceptions of profanity, human sexuality, social, economic, and political ideas, religious viewpoints, the background of the author, or the kind of information provided. Although the library understands this concern, it is our position that the risk to society is far greater if public access to ideas and information is restricted. Providing free access to these materials may be meaningful and significant to other users and thus must be protected. Children and teens are not limited to use of the materials in the children's or teen areas. Responsibility for a child's selection or reading rests solely with their parent or guardian. Selection will not be inhibited by the possibility that children may inadvertently use such items.

Responsibility for Selection

Final authority for policies governing the selection of materials rests with the Board of Trustees. However, collection development is a process guided through all its stages by the professional expertise of the librarians under the supervision of the Library Director. Therefore, the Board of Trustees delegates to the Library Director and his/her designated staff the day-to-day responsibility for the selection of materials within the framework of this policy.

Selection of Materials

A. Selection Criteria

The following criteria are among those used to determine what is purchased for the collection:

Non-fiction

1. Purpose and importance.
2. Authority and reputation.
3. Accuracy.
4. Style clarity, and presentation.

Non-fiction may be excluded for inaccurate content, lack of integrity, sensationalism, intent to promote hatred or intolerance, and content that is too limited or specialized. The library does not purchase textbooks. Collection development choices attempt to meet the needs of the layperson rather than the technical or scholastic specialist.

In the case of controversial questions, variety and balance of opinion are sought whenever available.

Fiction

1. Style.
2. Creativity,vitality.
3. Literacy merit, significance.
4. Appeal.
5. Authority.

The fiction collection includes recreation reading, classic literature, and titles representing styles of various periods and countries, all in multiple genres. The collection shall include titles intended for diverse populations. Controversial books of recognized literary merit may be acquired.

Suggestions are welcome, and the library will consider all requests from Greenfield residents using the same selection criteria used for other items purchased for the collection.

B. Selection Aids

Materials Selection Sources include:

1. Library Journal
2. Booklist
3. Kirkus
4. Boston Globe Books Section
5. Publisher's Weekly
6. NPR Book Section
7. New York Times Book Review & Best Seller Lists
8. Publisher's Catalogs
9. School Library Journal
10. The Horn Book
11. Bulletin of the Center for Children's Books
12. Ingram High Demand Reports

C. Balance of Collection

The library attempts to provide differing viewpoints on all major public interest issues. Inclusion of a particular item does not indicate endorsement of its contents but, rather, is acknowledgement of the existence of that point of view. The library recognizes that many works are controversial and that any given item may offend some individuals. Selection is not made on the basis of anticipated approval or disapproval but solely on the merits of the individual work. No item in the library's collection is marked or identified to indicate approval or disapproval of its contents or to restrict its use. The library does not rely on private advisory codes or rating services in developing collections, nor does the library remove such ratings if they are an integral part of the item or its packaging.

D. Selection for Children

The goal of collection development for children is to provide materials that suit their varied interests and reading abilities. The same criteria are applied in the selection of materials for children as are applied in the selection of materials for adults. Responsibility for the use of library materials by children rests solely with their parents or legal guardians. Selection of or access to materials in any area of the library is not restricted by the possibility that children may obtain materials which their parents might consider inappropriate. The library does not operate in loco parentis. The role of library staff is to assist each family in finding materials suitable for them and to empower caregivers by teaching them how to find materials that are appropriate for their child.

Some books in the Children's collection may not be considered appropriate by all adults for all children. However, while some books are too mature for one child, other children may be ready for them. We recognize and respect that only each child and their caregiver may decide what material is suitable for their family.

E. Selection for Teens

Materials in this collection are intended to assist teens in achieving a successful transition from childhood to adulthood by providing the resources that will encourage intellectual, emotional and social development. Extra effort is made to provide this age group with materials that deal with their concerns in open, honest ways, and which meet their recreational, academic, and cultural reading needs. Emphasizing contemporary trends in young adult fiction, the collection includes current information which appeals to the diverse interests of this age group, while considering varying reading and developmental levels. To fulfill these needs, the collection will inevitably include materials on controversial and sensitive topics.

Because of the wide range of maturity and reading levels among individual teens, the suitability of any particular item must be determined on an individual basis by the parent or guardian of the teen. Since the resources of the adult collections are readily available and offer a more complete reference capability, teens are encouraged to utilize the holdings of the entire library. The Teen collection will focus on sixth through twelfth grade levels, but they will not be exclusive to that age range and may contain adult titles and resources.

F. Gifts

The library welcomes gifts of materials in good condition with the understanding that once gifted the items become the property of the library. The library will not accept any item that carries stipulations about its use, placement, or retention. The same criteria are applied to gifts as are applied to items purchased by the library in determining their suitability for the collection. Gift items which are not added to the collection are made available to other organizations.

G. Self-Published Materials

The library is willing to support the Greenfield writing community by providing a place for residents to share their work. Self-published authors (e.g., print-on-demand, vanity, or subsidized presses) who are local residents (past or present) are welcome to donate their works to the library. Once donated to the library, a self-published work is treated as a gift, and is subject to the policy terms outlined in section F.

The library may occasionally purchase self-published titles by local authors for the regular collection, if there is a compelling reason to do so (valuable local content, high local interest, etc.).

Self-published work must be in a format suitable for circulation.

Self-published works must fit within the library's general guidelines for acquisition. If the item does not meet the library's collection development criteria, it will be returned to the author or donated to another organization. These items will be retained or withdrawn according to the guidelines outlined below in the section entitled Maintaining the Collection.

H. Electronic Collections

Electronic collections play an important role in the Library's portfolio. These materials include databases, e-books, e-audiobooks, and downloadable and streaming media where the content is not selected or maintained at the local level, but with the vendor. Therefore, it is not possible for the Library to control when and what titles are added or removed from these collections. The Library bases its decisions to provide access to these collections on a variety of factors, including ease of use, uniqueness of content, technology requirements, vendor reputation and customer service, availability for remote access, licensing agreements, and cost. In addition to standard criteria used in selecting other formats, the Library must consider special selection criteria for electronic materials. The Library favors electronic sources which are device and platform neutral, and which support the traditional legal principles of first sale and fair use.

Maintaining the Collection

Systematic evaluation of library materials is an essential part of collection development that helps ensure a relevant, accurate, and useful collection. Materials which are no longer useful, or are not in suitable condition for circulation, may be removed from the collection. The decision to withdraw an item from the collection is based on accepted professional practice and the judgment of the Library Director and his/her designated staff within the framework of this policy.

The general criteria for withdrawal of an item from the collection include:

• Availability of updated or revised material
• Circulation and usage
• Condition
• Dupication in the collection
• Inaccuracy of content
• Value as a classic

Items withdrawn from the collection will be donated to non-profit organizations, recycled or discarded.

Reconsideration of Library Materials

Residents of Greenfield making a formal request for reconsideration of materials in the library's collection must do so in writing. Forms for this purpose are available at the main circulation desk. A form is also appended to this document.

Policy Review and Revision

The Collection Development Policy will be reviewed annually by the Board of Trustees and is subject to revision as circumstances require.

Approved 11/8/2022

Zine Addendum to GPL Collection Development Policy

Definition of Zines:

Zines are independently published works that could include text, photos, and illustrations, often reproduced using a photocopier. Most zines are published in small runs, distributed and swapped by those in the zine community. Topics can be broad in scope, from politics to feminism to poetry to personal journal entries. Most anyone has the ability to make a zine. Once reserved for the underground, zines can now be found in many different libraries across the country.

Zine creators are often motivated by a desire to share knowledge or experience with people in marginalized or otherwise less-empowered communities. Most zine creators are motivated by self-expression and passion, not profit.

Rationale for the Zine Collection:

GPL collects zines because it is important to document contemporary popular culture, making them important primary source material for future library patrons. Zines also give voice to ordinary people. By collecting zines the Library creates access to works by authors from populations and communities frequently underrepresented in libraries. By offering unique and inspiring materials, library users will gain a broader appreciation for their community and library and feel empowered to contribute their own self-published zines to the collection.

Subject Areas:

Zines can be about a broad range of topics. Some of the topics collected include:

• Greenfield Zine Creators and/or Zines About Greenfield and Franklin County
• Politics/Social Justice
• Self-Care
• DIY Topics
• Spirituality
• Perzines (autobiographical zines)
• LGBTQIA+
• Poetry and Other Literature
• Education
• Technology

Goals of the Zine Collection

• To raise the awareness about the importance of zines;
• To encourage patrons to make their own zines;
• To support GPL library programming about zines

Acquisition Strategy:

The Library's broader Collection Development Policy serves as a benchmark when selecting zines to add to the collection. There are several differences, however.

• Because of the homegrown nature of zines, donation of zines is one of the primary ways to acquire zines and is encouraged, especially if the creator is from Greenfield or a zine's subject is Greenfield or Franklin County. The creator who donates their zine will fill out an intake form to give the Library permission to add the title to the collection.
• Staff will also use distros (zine "stores") to acquire zines. Creators who distribute their titles through a distro will not need to fill out an intake form as the creator has given tacit permission by using a distro to distribute their work to the public.
• GPL will also accept donations from third parties where the donor is not the author of the donated zines. Library staff will attempt to contact the original creators (where possible) to get consent for their work to be placed in the collection.
• consent for their work to be placed in the collection. Library staff will decide whether to accept the donation of a title to the zine collection. The Library reserves the right to utilize donated materials in whatever way best benefits the collection and services. No donations are accepted unless given to the Library without restriction. Items from the zine collection may be removed according to our broader Collection Development Policy due to condition, low circulation, or change in the zine collection's scope or purpose. As with the rest of the collection, the Library will not act in the role of censor for any age level, material type, or subject matter.

Approved by the Board of Library Trustees 9/12/2023.

To be reviewed yearly, or as needed.

Collection Development Policy

The Greenfield Public Library offers public access to the Internet as an extension of the library's commitment to meet the informational, educational, cultural and recreational needs of our diverse community. The Library has a responsibility to provide material and information presenting all points of view and the Library supports access to all formats of material to meet the informational needs of the community.

The Internet is a powerful tool for finding information, but not all web sites are accurate, reliable, or unbiased. The Internet should not be considered a substitute for other library resources. The most appropriate information may more easily be found in books, magazines, or research databases. Users are encouraged to ask a reference librarian for assistance to find the best sources for needed information.

ACCEPTABLE USE

Access to and use of the Internet is a privilege. Internet access should be used in a responsible and ethical manner consistent with the educational and informational purposes for which it is provided.

The following purposeful, illegal and/or criminal activities constitute unacceptable use:

• Using library workstations for any illegal or criminal purpose that violates local, state, or federal laws (including, but not limited to, committing fraud; hacking; or engaging in communications which are libelous or slanderous);
• Viewing child pornography;
• Deliberately displaying obscene images;
• Violating copyright law or software licenses;
• Removing privacy screens;
• Compromising the privacy of users;
• Attempting to gain unauthorized entry to the library's network or to cause degradation of system performance;
• Attempting to install, delete, or modify library software; attempting to install or run any programs that have not been installed by the library;
• Downloading software from the Internet onto library computers or onto disks;
• Moving or changing the arrangement of library computers and attached equipment;
• Damaging computer equipment or software in any way.
• Disrupting the intended use of the library Internet computers.

CHILDREN'S USE OF THE INTERNET

The Library is aware of parental and governmental concerns about child safety on the Internet. The Library also cares deeply about children and has put in place policies and procedures to ensure children have an enriching and safe online experience.

Internet computers in the children's room are restricted to children ages 12 and younger, and/or their accompanying caregivers. These computers point to web sites and search engines that are recommended as appropriate and useful for children. The children's librarians instruct children in the use of the Internet computers and offer assistance in locating helpful web sites to find information. The library also makes available copies of A Librarian's Guide to Cyberspace for Parents and Kids and Child Safety on the Information Highway, as guides to help adults direct children's use of the Internet.

While instruction is provided and help offered, librarians cannot monitor individual use of the Internet. Access to the Internet carries with it the potential to deliberately or accidentally access inaccurate, inappropriate, or offensive material. Therefore, parents and guardians are encouraged to take an active role in their children's use of the Internet and to talk about their personal values, expectations, and rules for safe behavior when using this resource. Parents should encourage their children to speak to the librarian if they get to a web site that makes them feel uncomfortable.

The Library affirms the right and responsibility of parents or legal guardians to guide their children's use of all library resources, including the Internet. As is the case with all other library materials, any restriction of a child's access to the Internet is the responsibility of the child's parent or legal guardian.

PRIVACY

The library respects a user's right to both confidentiality and privacy. Each user is asked to respect the privacy of other computer users. Privacy screens are provided, and may not be removed from Internet terminals. Users are cautioned that the Internet is not a secure medium. All transactions, files and communications (including transmission of personal financial information) may be subject to access by third parties, whether legal or illegal. The library will not release information on the use of electronic resources by members of the public except as required by law. (See Policy on Confidentiality of Library Records for more information.) Reservation lists and sign-up sheets identifying computer users will be kept for 1 week, solely for purposes of ascertaining violators of the library's Internet policy.

OBSCENE MATERAILS

The library strives to balance the rights of users to access all types of information resources with the rights of users and staff to work in a public setting free from disruptive sounds and visuals. Users are reminded that the library's computer terminals are located in public areas that are shared with library users and staff of all ages, backgrounds and sensibilities. Individuals are expected to consider this diversity and respect the sensibilities of others when accessing potentially offensive information or images.

The deliberate display of obscene materials or images, including any attempt to print out those materials on library printers, is prohibited as a violation of Massachusetts General Law, Chapter 272, Section 29, and applicable federal laws.

VIOLATIONS

Violations of any part of this policy may result in the loss of library privileges. Persons violating the library's Internet Use policy will be notified in writing that their behavior has violated the library's policy. If such behavior occurs a second time, penalties will be imposed.

Penalties may include suspending or terminating the patron's access to library computers or rescinding their library card, which prevents use of any C/W MARS library for any purposes.

Users will be held responsible for any damage to hardware, software, data, furniture or equipment. A librarian may check the workstations after each use.

Illegal acts involving library computing resources may also be subject to prosecution by local, state, or federal authorities.

WAIVER OF RESPONSIBILITY

The Library does not endorse the viewpoints or vouch for the accuracy of information obtained through the Internet. The Library cannot control or monitor material which may be accessible from Internet sources. The Library's selection policies which serve to govern the Library's purchase of materials are not applicable to material accessed electronically. Library patrons use the Internet at their own risk. The Library assumes no responsibility and shall have no liability for any direct, indirect, or consequential damages arising from its connection to the Internet. The Library is not responsible for changes in content of the sources to which it links or for the content of sources accessed through secondary links.

Librarians will identify and display starting points for searches which are appropriate to the Library's mission and service roles. However each individual user must accept responsibility for determining which electronic resources they will access and the relative value of the content. Since the Internet is not secure, each user accepts personal and financial responsibility for information transmitted or received. Parents are responsible for their children's use of the Library's Internet computers.

Approved by the Board of Library Trustees 12/16/2024.

To be reviewed yearly, or as needed.

Books/Materials Donations:

The Greenfield Public Library accepts donations of new, self-published books by local authors (see Collection Development Policy).

Used books will be accepted by the Friends of the GPL at specified times and by appointment only in the weeks before a book sale. (Criteria for acceptable materials can be found here.)

Suggested places to donate materials include:

• Books through bars in Turners Falls (with various drop-off locations in Greenfield)
• The Franklin County House of Correction
• Local area elder housing locations, hospitals, or shelters
• Roundabout Books

Monetary Donations:

Monetary gifts are frequently made to the Library and are gratefully accepted. Checks may be made out to the Town of Greenfield and will be placed in a special Gift Account specifically and solely for the use of the Library. The donor need not specify a specific purpose for the gift.

Many people choose to donate money for books in memory of, or in honor of, an individual. These gifts are also welcomed. The donor is free to suggest the subject matter, particularly as it relates to the individual being honored, and the Library staff will take those suggestions into careful consideration when they select and purchase the material in accordance with the Library's Collection Management Plan. A memorial bookplate will be placed in these items.

The Library respects the right of library users to privacy and confidentiality, in accordance with Mass. General Laws, Chapter 78, Section 7, which states that circulation and registration records identifying the names, addresses, email addresses, and telephone numbers of library users, and the materials borrowed, are not public records. The intellectual pursuits of individuals using library materials or library computers is considered confidential information

In accord with the law, the policy of the Greenfield Public Library is not to reveal the borrowing records, reserves or fine records to any person other than the owner of the library card. However the Greenfield Library does recognize that it may be necessary for a parent or legal guardian to be provided with information about his or her child's library records (for example, when a child's library materials have incurred fines, or the materials have been misplaced). In these cases, the parent or legal guardian who is financially responsible for the child's library materials will be supplied with a list of items that are currently signed out to the child.

All persons, including young adults, who wish their library borrowing to remain private are advised to obtain a PIN (Personal Identification Number) at the library, so that they can access their borrowing record privately at a library or online home computer.

The library also respects the rights of users to privacy and confidentiality in their use of Internet computers. The library will not release the names of persons using Internet computers or information accessed on the web or via electronic databases by members of the public, except as required by law.

No records can be made available to any inquiries, governmental or otherwise, unless (1) a subpoena has been served by a court of competent jurisdiction and the library administration has consulted with Town Counsel to determine if it is proper to release the requested information, or (2) a search warrant has been issued under the Foreign Intellingence Surveillance Act, which is immediately executable. (See below Library Policy & Procedures in Response to the USA Patriot Act of 2001.)

Library staff should refer all formal requests for circulation or registration records to the Director.

Adopted by the Board of Library Trustees, April 9, 2002.

Library Policy & Procedures in Response to the USA Patriot Act of 2001

The Greenfield Public Library supports the efforts of our government to protect the country from terrorist acts and preserve our freedom and security. As a public library, we face the dilemma of having the responsibility of protecting the privacy of our patrons while responding to legitimate national security concerns. The Library recognizes the confidentiality of patron registration and circulation records, as stated in Mass. General Laws, Chapter 78, Section 7, and also respects the right of library users to privacy and confidentiality in their use of Internet computers. However, in matters of national security concerns, Federal law (specifically the Patriot Act) can supercede state law.

The GPL strives to create a library environment that is:

• • A safe and crime free place
  • A place for learning and pursuit of knowledge and information on any topic
  • A place where patrons can ask any question and discuss any topic

The library will do its utmost to uphold the privacy and confidentiality of patrons' free access to information. The library will rely on existing laws and library policies to control behavior that involves public safety or criminal behavior.

About the USA Patriot Act of 2001

HR-3162 became Public Law 107-56 in response to the events of 9/11/01. The full title of the law is: Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001.

The Act may provide law enforcement broader boundaries when investigating information accessed and transmitted by patrons with regards to national security concerns.

Access to patron information may include but not be limited to:

• • Catalog Search Records
  • Circulation Records
  • Cumputer Use Records
  • Greenfield Room Use Records
  • Inter-Library Loans & Holds Records
  • Reference Interviews

The GPL Policy & Procedures Regarding Information Access and Confidentiality

Catalog Search Records: These records refer to the searches of the collection a patron may conduct on the Public Access Catalog (PAC). The system utilized is provided by Innovative Interfaces, Inc. (III). Once a search is conducted, the software does not retain a copy of the search on library computers. Records of the search may exist on III servers, and the company could be requested to provide information to law enforcement officials without the knowledge of Greenfield Library staff or individual library patrons.

Circulation Records: Material is circulated via Millennium Circulation software from Innovative Interfaces, Inc. (III). The circulation software tracks materials currently checked out, automatically erasing a reader's borrowing record once a book is returned and all fines are paid. It is not possible to look up a patron's card number and find out what they borrowed in the past. It is possible to look up the record for a specific item and obtain limited information about a patron (specifically, who last borrowed the item and whether a fine was paid.) However, there is no direct link between a patron and an item, once the item has been returned.

Computer Use Records: The library provides public access to the Internet. Patrons provide their last name and library card number when reserving or using computers. Reservation and sign-up sheets with patron names are kept for one week as a safeguard in case of violation of the library's Internet Use Policy that is discovered after the patron leaves. After one week, all sign-up sheets are destroyed. The history of patrons' Internet research and activity is erased automatically every 24 hours.

Greenfield Room Use Records: The Library requests patrons to sign in prior to using the Greenfield Room as a means of controlling access to the unique and valuable historical material in the room. The sign-up sheets are destroyed at the end of one week.

Interlibrary Loan & Holds Records: Patrons may borrow items not owned by regional and area libraries via Inter-Library Loan (ILL). The library generates a paper record that includes patron information in order to initiate this borrowing. Once the materials are returned and all appropriate fines and/or fees are paid, the paper record is filed for 3 months in case of mail delivery problems, and then destroyed.

Reference Interviews: A reference interview occurs when a patron looking for information is interviewed or questioned by a library staff member in order to narrow down the specific information needed. If a patron name and number is taken by phone and patron information is written down, the paper record is destroyed as soon as the requested information is delivered. No paper record is kept after the query has been successfully answered.

The GPL Policy & Procedures for Complying with Law Enforcement

The GPL staff will comply with law enforcement when supplied with legal subpoena or warrant.

Staff Procedures:

• • If anyone approaches staff alleging to be a law enforcement official requesting information, s/he will immediately contact the director. (In the director's absence, staff will contact the assistant director, the head of circulation, or the head of technical services in that order of priority.) Do not disclose any information to that individual.
  • The director will ask to see official identification and will photocopy the id.
  • If the law enforcement official presents a subpoena, the library director will contact the town's legal counsel for advice on how best to proceed. It is desirable for legal counsel to be present when the subpoena is executed.
  • If the law enforcement official presents a search warrant, it is executable immediately. The library director will notify legal counsel and will attempt to have legal counsel present during the search to be sure that the search conforms to the terms of the warrant. If time does not allow for this, the search must be allowed to proceed. The library director or her/his representative will cooperate with the search to ensure that only the records identified in the warrant are produced and that no other users' records are viewed or scanned. Library staff should not interfere with the search and/or seizure of library property.
  • The library will keep a record of all legal requests.
  • The library will keep a record of all cost incurred by any search and/or seizures.
  • If the court order is a search warrant issued under the Foreign Intelligence Surveillance Act (FISA) (USA Patriot Act amendment), the warrant also contains a “gag order” which means that no person or institution served with the warrant can disclose that the warrant has been served or that records have been produced pursuant to the warrant. The library and its staff must comply with this order. No information can be disclosed to any other party, including the patron whose records are the subject of the search warrant.

Emergency Disclosures of Communication

If in the normal course of business, the library staff observe what could reasonably be construed as a threat of imminent danger to life and limb, they are to contact law enforcement immediately. They should then contact the library director (or in his/her absence, the Assistant Director, Head of Borrower Services, or Head of Technical Services) and fill out an Incident Report form.

The staff of the Teen Room at the Greenfield Public Library strives to create a safe, respectful, warm, inviting and fun environment for young adults.

The Teen Room represents the Library's effort to adhere to https://www.ala.org/yalsa/guidelines/teenspaces pertaining to teen rooms, ensuring that students in grades 7 through 12 have a place that is safe, relaxing, and responsive to their library needs and interests. Quality library service to teens must be provided by staff who understand and respect their unique informational, educational and recreational needs. In accordance with the principles expressed in the Library Bill of Rights and Free Access to Libraries for Minors (Intellectual Freedom Manual, 7th edition, ALA, 2006), teenagers must have access on an equal basis with adults to all the services and materials the library provides. Cooperation among public, school and other libraries in the community is essential to serving teens.

For the protection and well-being of our teen patrons, the Trustees have implemented the following rules to help all enjoy their time at the library.

Library Cards:

• A child of any age may receive a library card, however, for children under the age of 13, a parent or guardian must be present to provide a signature and proof of address. Additionally, guardians may be asked to show guardianship papers.

General Use:

• The Teen Room is for use by young adults ages 13 to 20.
• The Teen Room is exclusively for teens. Adults and younger people may stop in briefly to browse for a book, however the hangout space and activities are for teens only with the exception of occasional special programming.
• If a Teen is looking after a child under the age of 13, they will be asked to move to the Children's room or to an all-ages area.
• Tutoring is welcome in the library in one of the study rooms. The Teen Room cannot accommodate tutoring sessions.

Patron Privacy:

• Patrons' privacy, including that of minors, prohibits library staff from providing information to patrons calling the library regarding the whereabouts of a young adult or passing messages to young adults.

Patron Privacy:

• Patrons' privacy, including that of minors, prohibits library staff from providing information to patrons calling the library regarding the whereabouts of a young adult or passing messages to young adults.

Materials Selection:

• The library is not responsible for a teen's selections of library materials.

Behavior in the Teen Room and Library:

• Be respectful and kind to one another and of others' belongings.
• Keep your hands to yourself: no rough-housing, pushing, shoving or excessive public display of affection.
• Be kind: no profanity, disrespectful or unsafe language.
• Keep the volume down: talk at a conversational level, the same applies when playing audio or talking on your cell phone.
• Take pride in your space: clean up after yourself and others. Use furniture for its intended purpose ~ no sitting on tables or standing on chairs.
• Bikes and sports equipment: bikes can be locked up at the bike racks outside of the library. Skateboards and scooters (also, basketballs, softball bats, etc.) must be stored behind the librarian's desk in the Teen Room.
• Watch your belongings: please keep an eye on your bag, laptop, cell phone and do not leave them unattended.
• Keep things age appropriate: Digital content must be rated PG-13 or under. Video games must be rated T and under.
• Failure to follow these rules may result in loss of access to the Teen Room.
• Teens may be asked by the staff in charge to leave the library as a result of unacceptable behavior. If this occurs twice, the teen and their caregiver will need to make an appointment with the Director before being allowed to come back to the teen room.

Library Programs:

• Adults without an accompanying child cannot attend Teen Programming, with the exception of events marked "All Ages".

Computer/Technology use:

• Digital content must be rated PG-13 or under. Video games must be rated T and under.
• Serious or repeated failure to comply with policies, procedures and staff direction will result in loss of privileges to use library computers.

Food:

• Unless offered as part of a library program, food is not permitted in the Teen Room. Securely covered drinks are permitted.

Unexpected Closings (emergencies or inclement weather):

• When the library needs to close unexpectedly due to an emergency or inclement weather, the Teen Room will close and teens will need to exit the library building.
• If the public schools close early due to inclement weather, or if such a closing seems likely, Teens should not visit the library, as the library may also need to close early.

Approved by the Board of Library Trustees 10/8/2024.

To be reviewed yearly, or as needed.

The Greenfield Public Library offers two meeting rooms. Until further notice, meeting rooms will only be available during library open hours.:

• The Community Meeting Room (maximum capacity 100 people).
• Conference Room (maximum capacity of 25 people; has Zoom access; some training required for use.)

Each room is equipped with moveable furniture which allows for various room arrangement options. For safety reasons, the maximum capacity may not be exceeded under any circumstances.

The Library encourages events that are open to the public free of charge. In accordance with the American Library Association's Library Bill of Rights, the Library does not limit use of meeting rooms based on the subject matter or content of the meeting or on the beliefs or affiliations of the meeting's sponsors. Library meeting rooms are made available on an equitable basis, regardless of the beliefs or affiliations of the groups making the request. Moreover, meeting rooms are made available as a public service and booking a room in no way constitutes an endorsement of the program or philosophy of the group or the individuals using the facilities.

Eligible Groups (In priority order):

• Library programs and meetings.
• Library related groups, such as Foundation, Friends and Trustees.
• City Departments and school-related programs
• Civic and nonprofit groups presenting meetings of public interest. In case of emergency, city boards will take priority over non-profit uses of the rooms.
• Other groups not included above, and not specifically excluded in the Greenfield Public Library Meeting Room Policy.

Guidelines

• Priority use of meeting rooms is for library programs and events, but they may be used for gatherings by local non-profit and not-for-profit groups and organizations, and can be reserved up to 12 weeks (90 days) in advance.
• Because of the high demand for meeting rooms, no group may be booked more than once per month (per group). Groups may only have three meetings scheduled at any one time.
• The rooms may not be used for social functions such as private parties, luncheons, etc. unless an exception is made by the Library Director. If such an exception is made, a fee will be charged.
• The meeting rooms at the Greenfield Public Library may not be used for selling, soliciting business, or any other for-profit activities. Exceptions are made for authors or musicians selling books or CDs in connection with events sponsored by the library, a library-affiliated group, or other approved organizations. Trade-published authors may arrange for a third-party bookseller to sell their books during author events at the library. While a monetary donation from book sale proceeds to the library is appreciated, it is not required. To ensure accessibility, library staff will provide library copies of the author's books for borrowing by those unable to purchase them. Please note that library staff cannot assist with or manage sales transactions.
• Meeting rooms may also not be used for fundraising activities, except for events hosted by library-affiliated groups where the purpose is to raise funds specifically for the benefit of the Greenfield Public Library.
• The size of the group cannot exceed the capacity of the specific meeting room (see above).
• Library facilities may be reserved for political activities, meaning meetings in support of particular candidates, ballot questions, or other similar partisan activities. The library shall provide equal access to groups wishing to use the meeting rooms, providing said groups comply with all other provisions of this policy (including those prohibiting selling and fundraising)
• The expressed viewpoint of any group wishing to use the room shall not be the determinant of whether a reservation is approved by the library. The Greenfield Public Library does not affiliate itself with any group reserving a library meeting room, unless the event is co-sponsored by the library as part of regular library programming. Acceptance of a room reservation does not imply endorsement by the Greenfield Public Library of the reserving group's message or viewpoint.
• During open hours, use of the meeting spaces cannot interfere with the normal operation of the library.
• The group or association is responsible for the security, safety and behavior of the group. If the Board of Trustees, or the Library Director as their designee, in consultation with the Greenfield Police Department, determines that police presence is advisable at a scheduled meeting, the group using the meeting room will be required to hire one (or more) officer(s) at their own expense. Failure to do so will result in cancellation of the meeting/event.
• Children must be supervised by group members and pick up of children must be monitored by the group (Please see Children's Room Policy).
• Library staff are not responsible for relaying messages to individuals in the meeting rooms.
• Any meeting held in the meeting rooms must be free.
• Meeting rooms cannot be used for commercial purposes, for the solicitation or development of business, or for any collections or sales of goods and services, except in the case of authors or musicians who are selling books or CDs in connection with an event sponsored by the library or a library-affiliated group.
• Crafts that may cause a mess or spill are not permitted in these rooms.
• Wall hangings are to remain undisturbed. Nothing may be hung on the walls by the group.
• Decorations and/or displays must be limited to the tables or easels. Any other requests must be cleared through the Library Director. Materials on display in the meeting rooms are not to be moved or rearranged.
• Library staff are not responsible for and will not monitor personal items left unattended in these rooms regardless of value or circumstances.
• The Library does not provide special services such as the use of: a fax machine, copier, or other business center services.
• The Library should not be used as the mailing address for any group or organization not affiliated with the Library.
• Please keep all doors shut until the time of the program.
• Groups using the meeting room or conference room will be held responsible for any costs incurred by the Library or the City for any damage to the spaces.
• No storage facilities are provided.
• No animals, other than service animals, are allowed, unless as a part of a Library-sponsored program.
• Smoking, vaping, any tobacco use, the use of open flames, or any alcohol (unless as part of a properly licensed program) or drug use are prohibited.
• Meeting rooms will NOT be available if the library is closed due to inclement weather, emergency conditions, or holidays. Notification of last-minute or emergency closings will be attempted but may not always be possible. Groups are advised to call ahead if uncertain whether the library will be open or to visit the library website for updates.
• The Library reserves the right to cancel the use of the facilities as the result of an emergency.

Availability of Meeting Rooms:

• The Meeting rooms are available during regular library hours, and after hours (once the appropriate technology is in place). After hours usage requires that the organization or individual who requests the use of the meeting room receive training from library staff on closing procedures at least 24 hours before the event. Failure to make this arrangement will result in forfeiture of the room reservation.

Reserving Rooms:

• Reservation requests must be made by adults by telephone or the online Reservation Form.
• Use of the Kitchenette, located in the Community Meeting Room, must be requested at the time of reservation of the room.
• Reservations may be made no more than three months and no less than 2 weeks in advance of the event. Scheduling requests submitted less than 2 weeks in advance will be accommodated when possible.
• Cancellations must be received at least 2 days in advance of the scheduled meeting. Failure to do so may forfeit the right of the group/individual to reserve rooms in the future.
• Library administration shall have the right to cancel, re-schedule or transfer meeting room locations or dates that conflict with library sponsored programs and/or special events. In such cases, the library will give at least 2 weeks advance notice.
• Permission for use of meeting rooms is not transferable.

Responsibilities of Groups Using Rooms:

• Groups are responsible for arranging furniture as they desire and returning the room to an orderly and clean condition before leaving. Furniture may not be moved in or out of meeting rooms. No items may be taped, tacked, or otherwise affixed to walls or wall hangings.
• It is the obligation of the organization or individual who requests use of a meeting room, when the Library is closed to completely secure the building and make sure there are no people left inside at the conclusion of the meeting. An individual representing the group is required to collect the key to the Library and get instructions on how to secure the building at the conclusion of the meeting. Obtaining the key and being given instructions on securing the building must occur during normal library operating hours when library staff are present in the building. Failure to make this arrangement will result in forfeiture of the room reservation.
• Setup and cleanup is the responsibility of the person or organization booking the room and must be completed within the reserved time. The condition of the room must be orderly and clean when vacated
• If the room requires additional cleaning after a meeting, the contact person for the group will be charged at the rate established by the Library.
• The Library reserves the right to revoke or refuse permission to use the meeting rooms, including canceling reservations, when the Library Director, in conjunction with the Board of Trustees, deems that action to be in the best interest of the Library and/or City. Factors including, but not limited to, a group or its members' violation of this or any other library policy, or the possibility that a proposed meeting or event will be disruptive to library services and programs, impede the work of library staff or the ability of patrons to use library facilities, or endanger the library building or collections will result in rejection of the meeting room reservation.
• Groups may be required to obtain and provide proof of insurance in an amount to be determined by the Library Director if it is determined that such coverage should be provided. Groups and individuals reserving the library meeting rooms agree to indemnify, defend and hold the City harmless for any damages or other liabilities arising from their reservation and/or use of the meeting rooms, including if such reservation is denied.
• Groups showing movies or documentaries must provide proof of having public performance rights to do so. Per legal agreements, the Library's license cannot be used by any other group or organization.
• Once a meeting room reservation has been approved the content or description of the event in the meeting room request form cannot be changed without informing the library at least two weeks in advance. If this occurs, the Library has the right to cancel or postpone the event.

Refreshments/Equipment:

• Requests to have food during meetings or programs held in either the meeting rooms must be indicated on the Meeting Room Application form.
• Groups shall, at their own expense, procure any license or permit necessary from the Board of License Commissioners.
• All trash must be placed in the proper disposal receptacle.

Equipment/Technology:

• Groups who wish to use the Library's projector system are strongly encouraged to test their equipment for compatibility ahead of time. Technical questions can be addressed to our Information Services department. No technical assistance is available on evenings and weekends.
• Library staff are usually not able to assist with audiovisual/technological troubleshooting during the course of an event. Groups that are planning to use the library's audiovisual equipment are strongly encouraged to schedule a time for an orientation to the equipment prior to their event. Orientations may be arranged by contacting the Information Services department.
• If audiovisual equipment or furniture is damaged during an event (including its setup or cleanup), or if a room is not left in clean condition, the group holding the room reservation will be responsible for reimbursing the library for expenses related to cleaning the room or repair/replacement of furniture and equipment.
• Use of the Zoom Room
  • Non-city department groups wanting to use the Zoom Room equipment must have their own Zoom account. Per the city's Zoom license, the library's account can only be used by city departments. No technical assistance is available on evenings and weekends.
  • Groups wishing to use the library's Zoom Room are strongly encouraged to test their equipment for compatibility ahead of time. Technical questions can be addressed to our Information Services department. No technical assistance is available on evenings and weekends. (Code: JQX)

Publicity:

• Publicity must clearly state who is sponsoring the program (The Greenfield Public library does not sponsor these programs and no inference should be made).
• Publicity must include a contact telephone number (not the library phone number).
• Library administration must receive final copies of any publicity.

Disclaimer:

• Neither the Trustees of the Greenfield Public Library, nor the City of Greenfield shall be held responsible for injury to persons or property that may occur while a meeting room is being used.
• The Library cannot be held responsible for loss or damage to materials, supplies, or equipment owned by the group and used by them in the library.

Approved by the Board of Library Trustees 03/11/2025

To be reviewed yearly, or as needed.

Welcome to the Greenfield Public Library

Parking at the library

The large parking lot adjacent to the library offers free parking to library patrons during the library's opening hours. Commuter parking, EV charging stations and handicap parking are all available.

Entering the library

There are two entrances to the library. The side entrance is the closest to the parking area. The main entrance is accessible via Main Street. Both entrances are handicap accessible.

Group Visits

The Greenfield Public Library encourages group visits, including tours, to the library by local schools, organizations, and groups. A group is defined as having more than 4 individuals whose purpose is beyond regular library activities (i.e. borrowing books, using computers, etc.).

An appointment muct be scheduled.

Because we have a very busy schedule with various library programs, we ask that any group that plans to visit the library to schedule an appointment at least a week prior to their visit, even if staff assistance is not required. In this way, we can avoid conflicts between groups and provide better assistance to all our users.

Groups must have a purpose for their visit.

When a group comes with a clear purpose, library staff can provide the group with needed services while maintaining an orderly and educational atmosphere for all our patrons. This is especially important for large groups and for k-12 school visits. Students learn to use the library and appreciate library resources when they have a positive library experience.

Groups must be well-supervised.

Teachers or adult leaders/supervisors must remain with the group at all times. Groups should not split up to different areas of the library unless each part of the group has a teacher or leader/supervisor with them.

Storytimes can be arranged for special groups.

The group needs to contact the library at least two weeks in advance to arrange a time, date, and space. If a theme is required, the library needs to be told at the time the event is scheduled. Although we would like to have groups visit as often as possible, we do have a very busy schedule, and sometimes not enough staff to go around. For that reason, we cannot schedule preschool Storytime visits more than one time per month for the same class.

Reference Assistance or Librarian Speaker can be arranged.

Library Reference assistance or a librarian speaking to the class can be arranged for class visits with prior notification. Please call the library at least two weeks ahead of time, so we can rearrange our schedule if needed.

Special collections of books can be pulled.

Collections of books can be pulled for a Reference shelf or for a class visit. Please call us before the assignment is given to children, so that the books are still here for the class. We can also get books from other libraries on specific topics, but need to be informed at least two weeks prior to the class visit.

Meeting rooms are available.

Arrangements to use special areas of the library (i.e. the Community Meeting Room, the Conference Room, Makerspace or the Local History Room) need to be scheduled WELL IN ADVANCE. Some of these rooms are booked months ahead of time, so call as soon as possible.

Approved by the Board of Library Trustees 12/16/2024.

To be reviewed yearly, or as needed.

Greenfield Public Library Items

The library will accept cash, checks, or money orders at the circulation desk for items that have been damaged, destroyed, or lost. Patrons may choose to use a credit or debit card to pay for items by accessing their library account online. Please contact the main circulation desk with any questions about replacement costs of GPL items.

GPL will accept replacement copies of books in lieu of payment if the book matches the format of the lost or damaged item and is in the same or newer condition. Music CDs or DVDs may be replaced with new copies of the exact item. We reserve the right to accept or decline an exchange based on the item's condition.

Once an item has been paid for, GPL is unable to provide refunds.

Items Belonging to Other Libraries

Items belonging to other libraries must be paid with a check or money order made payable to the owning library. Contact either the main circulation desk or the owning library for additional information.